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--- 400_operations [2024/11/23 21:54] – jtorgerson
+++ 400_operations [2026/05/18 15:39] (current) – [408 Team and Club Merchandise] jtorgerson
@@ Line 3: / Line 3: @@
 ===== OPERATIONS (400) =====
+==== 408 Team and Club Merchandise ====
+The school often strategically produces branded merchandise for athletic teams, clubs, and other co-curricular groups as part of our community identity and school spirit. Parents and students are also welcome to independently create additional merchandise; however, any such items must adhere to the school’s branding and logo guidelines, as they represent the school community and may be worn at school-sponsored events. All design(s) must be approved by the Marketing Department before being produced. All parent- or student-initiated merchandise must be coordinated and paid for independently. The school does not process payments, reimbursements, or tax deductions for these items under its 501(c)(3) status.
+//Approved by Administration Team
+/2025//
+==== 409 Parent- or Student-Initiated Apparel or Events ====
+Christian Heritage Academy encourages a vibrant community life and celebrates when parents and students take initiative to organize apparel or activities that build fellowship among families and students. If the event desires to use CHA’s brand, any use of CHA’s name, logo, or branding must be approved by the school and, if approved, must follow the school’s established branding guidelines and receive prior approval from the Marketing Department.
+While parent- or student-initiated events and apparel contribute to community connection, they are considered independent of the school and are not sponsored, funded, or administered by CHA.
+Any parent- or student-initiated event should clearly identify itself as independent from CHA. All planning, communication, logistics, payments, and liability related to the event must be handled by the organizing parents or students, separate from CHA operations and finances.
+The school does not process payments, manage funds, provide tax-deductible receipts, or assume responsibility for contracts, safety, or supervision related to these independent events or apparel acquisitions. Student behavior at such events must be monitored and consistent with school rules.
+CHA staff and faculty may choose to participate at their personal discretion, but their involvement does not imply school sponsorship or endorsement.
+//Approved by Administration Team
+/2026//
 ==== 410 Document Retention ====
@@ Line 81: / Line 102: @@
 //Approved by Administration Team
 /2024//
+==== 440 Small Appliances ====
+Small appliances with exposed heating elements and other hazards are not permitted except in the following designated areas: the south building kitchen, Health Services, teacher lounge, loft, science labs and art classrooms (for academic purposes only), and front office mail room/kitchenette. Examples of common appliances with exposed heated elements include:
+  * Toasters/toaster ovens
+  * Microwaves
+  * Coffee makers with heated surface elements (Keurig coffee makers are permitted in classrooms)
+  * Ice machines
+  * Hot plates
+  * Slow cookers
+  * Space heaters
+All small appliances must be clean and in good working order. Any device must have an auto turn off function. Appliances may not be used if cords are damaged or frayed. Any extension cord used for appliances with substantial heating elements (e.g. mini fridge, hot water kettle, or any of the above) must be plugged directly into the wall or used with a single-plug, heavy duty, three-pronged extension cord. Keeping appliances clean is the responsibility of those using them. Heating appliances must be supervised during use and made sure to have any heating elements turned off before leaving space. Devices can be disposed of without warning by Administration or Facilities if the unit is deemed unsafe.
+//Approved by Administration Team
+/2026//
+==== 446 Elevator ====
+**Passenger Elevator: North Building**
+Permitted Use:
+  * Students with documented medical needs (office approval required)
+  * Faculty and staff
+  * Students transporting heavy equipment (with prior permission)
+  * Visitors requiring mobility assistance
+**Handicap Passenger Platform Lift: South Building**
+Governed by ADA and ASME A17.1/A18.1 safety standards with stricter limitations.
+Permitted Use:
+  * Individuals with mobility needs
+  * Personal mobility devices (wheelchairs, walkers, etc.)
+Prohibited Use:
+  * Transporting equipment or furniture
+  * Moving auditorium materials
+  * Any freight or general transport use
+Use of the platform lift for non-passenger purposes is strictly prohibited and may result in disciplinary action and loss of access privileges.
+//Approved by Administration Team
+/2026//
+==== 450 Incident Response ====
+CHA will strive to maintain the highest level of faith and calmness, while being realistic and prepared for potentially dangerous situations. School personnel are encouraged to remain vigilant, calm, and use common sense, regarding any safety incident, noting that it is impossible to know in advance all of the circumstances one might face.
+**Incident Command Team**
+CHA will maintain an Incident Command Team and Cardiac Emergency Response Team who are trained and prepared to lead in and respond to potential crises. The Incident Command Team will
+annually update the Incident Command Team Safety Procedures Manual,
+meet quarterly to review responses to diverse scenarios, and
+facilitate two annual safety trainings each fall: one with new faculty/staff and one with all faculty/staff
+**Safety Drills**
+CHA will conduct the following drills each year:
+  * Two Active Shooter drills, the first in coordination with local law enforcement
+  * One Bus Evacuation drill each fall
+  * Three Fire Drills, the first in coordination with local fire department
+  * One tornado drill
+  * One earthquake drill
+  * Two Cardiac Emergency Response drills
+//Approved by Administration Team
+/2025//
+==== 455 School Closure ====
+**Short-Term Campus Closure**
+The Administrative Team, led by the Head of School, determines short-term campus closures, for up to three days, due to emergency situations such as winter weather or severe storms. Normally, school and school office closures will follow the lead of area public schools according to information available on the Emergency Closing Center website ([[https://www.emergencyclosingcenter.com]]).
+In the case of severely cold weather, CHA will typically close the school temporarily when either (a) wind chills are predicted at -30°F or lower and wind speeds are predicted at 10 mph or greater or (b) the actual temperature is listed at -15°F or lower.
+In the rare case of pollution or poor air quality, CHA looks at AQI readings from area neighborhoods. If the AQI exceeds 150 in Northfield, all outdoor activities will be moved indoors for the day. If the AQI exceeds 300, the school will be closed.
+When making school closure decisions, administrators must not only consider Northfield weather and conditions but also consider conditions in all areas in which families live.
+Short-term school closure should be communicated broadly to the CHA community, using the following three communication methods when possible:
+  - Mass text
+  - Email
+  - Website alert
+If school closures cause the number of school days to fall below that required by the ISBE, make-up days should be scheduled later in that school year. The Administrative Team may choose to shift to online learning during short-term campus closure to avoid such a scenario.
+**Long-Term Campus Closure**
+If it is unsafe to continue normal operations for a grade level or for the entire campus, the Head of School, in collaboration with the Incident Command Team, may authorize long-term campus closure (of more than three consecutive days) and continuance of instruction using online learning systems. The Board of Directors must be notified prior to such a decision. This decision should be based on warnings from area government officials in the case of crises that might include a significant health or safety risk, such as an epidemic or civil unrest. Because teachers and students continue learning during temporary campus facility closures, these days are considered instructional days.
+In the event that the number of school days falls below 178 due to school closure, make-up days will be rescheduled by the Head of School.
+**Indefinite School Closure**
+In the unlikely event that the school is closed for more than one semester, the Board of Directors may authorize an indefinite school closure. In that case, faculty and/or staff may be offered a severance package in accordance with [pending] Procedure 574 Reduction in Workforce. Indefinite school closing expenditures will be distributed according to the following priorities:
+  - Employees salary/benefits obligations
+  - Accounts payable
+  - Ongoing operating costs
+In the event of indefinite school closure, student education records will be transferred to Schaumburg Christian School, per the schools’ agreement on record in the Business Office.
+//Approved by Administration Team
+/2025//
+==== 470 School-Sponsored Trips ====
+Off-campus school-sponsored trips are an integral part of CHA’s instructional and co-curricular program, often providing learning experiences to students that are not possible within the regular school program. All students are expected to attend field trips.
+**Approval Process**
+  - All trips require the Principal's prior approval.
+  - Advance disclosure of school sponsored trips to students and parents is required at least one week prior to the trip. These disclosures should include the itinerary, emergency contact information, and cost. Overnight trips also require a list of chaperones. Any classes, programs, or sports that require travel beyond two hours from school also require written disclosure of cost and travel dates at least six weeks prior to the trip. Exceptions include trips that are the result of exception performance, such as State playoffs or advancement in music competitions.
+  - Parent/guardian signed permission must be on file for each student participating in an off-campus trip.
+  - Adequate adult sponsors/staff must be arranged. Volunteers acting as sponsors must be registered in accordance with the Volunteer Handbook. A minimum of 2 adults will be on each trip. For overnight trips, there shall be no less than one adult per 15 high school students, one adult per 10 middle school students, and one adult per 8 elementary students. Male and female adults shall be required for any overnight trip with male and female students. If there are only two sponsors required for a trip, but they are married, a third sponsor is required. To maintain professional boundaries and to protect both students, staff, and chaperones, chaperones should not sleep in the same room as students, with the exception of a large group sleeping environment (typically 6 or more sleepers), even if the student is related to the chaperone. Exceptions may be made by the Principal.
+  - CHA provides student insurance for each registered student in accordance with procedure 362. Non-staff chaperones should sign a waiver provided by the school and are encouraged to purchase personal insurance if they do not already have such coverage.
+  - The first time a lead sponsor takes students to an off-campus location, the [[https://docs.google.com/document/d/1MtMT2rsE3PUrFOUso6IVgDhY2yWuOHxLZ7tWsMIe9PI/edit?usp=sharing|CHA Field Trip Risk Assessment Form]], using the following matrix, must be completed and submitted to the Principal at least one week prior to the trip. Any participating chaperones must at minimum review a risk assessment prior to each trip.
+{{:cha_field_trip_risk_assessment.png?600|}}
+**Field Trip Fees**
+When the estimated cost of a field trip exceeds the school’s operating budget, then the Principal may require participants to pay for program, accommodation, and/or food expenses. With the exception of Upper School GO! Week trips, students or classes may not fundraise for trips. Exceptions may be made by a Principal. All fundraising on campus requires the advance permission from a Principal.
+**Spectator Buses/Vans**
+Spectators may ride spectator buses which have been scheduled by the school. These buses must be a self-funding operation with no cost to the school. Spectators pay on a prorated schedule for riding the spectator bus and must complete a permission form for participation.
+**Long-Distance Trips**
+Adequate funds to cover anticipated expenditures should be received prior to authorization for payment of expenses. Any deficit on any given long-distance national or international, school sponsored event shall be paid-off prior to the event.
+**Walking Trips**
+Walking trips to the surrounding community are considered field trips for Lower School students and must receive written parental permission. Faculty/staff may take Middle and Upper School students off campus, within walking distance, given (a) prior principal approval and (b) there are ten or fewer students per faculty/staff member. One adult in each group should carry a cell phone. Faculty/Staff must be sure to follow employee guidelines as per the Employee Handbook.
+Sports teams traveling to local schools are not considered field trips and do not need one week of advanced notice.
+//Approved by Administration Team
+/2025//
 ==== 472 Vehicle Use ====
@@ Line 128: / Line 287: @@
 **Carpooling**
 Parents regularly arrange carpool transportation for their CHA students. Parents are responsible for informing their children of carpool arrangements, and in such cases children are expected to enter the correct carpooling vehicle independently.
 **Off-Campus School Events without School Transportation**
 In the case of off-campus CHA activities that do not provide school transportation, the sponsors of the activities (teachers, administrators, and/or coaches) may inform parents that they must provide their own transportation for their children. In such cases, parents should be given advance notice of this requirement at the beginning of the season or program.